Managed Document Services

Here at MPP, we help organisations transition from an unstructured system to a more integrated, unified process. Managed Document Services involve sourcing and delivering a single supplier and unified infrastructure, to reduce costs and improve control and efficiency.

With over 30 years’ experience and knowledge, we compare products and services from our leading suppliers to create a structured system tailored to you. We then act as a dedicated, independent account manager for the entire term of the Managed Document Services contract, to ensure ongoing support and continued efficiencies.

We can optimise:

  • Documents produced by internal office workers, mobile workers and print production operations
  • Office desktop printers, multifunction printers, photocopiers, scanners, fax machines and high-volume printers
  • Paper, toner, ink and other consumables

Benefits of Managed Document Services:

  • Greater efficiency and productivity
  • Lower costs for document storage and supplies
  • Robust data security and automated compliance
  • Business continuity

We work with you to address your key challenges as follows:

  • Reduce and control cost – we identify upfront and ongoing cost saving opportunities while incorporating the latest print reduction software solutions that strengthens security and saves money.
  • Identify and manage the risks associated with device security – we identify gaps in security and create ongoing actionable items to be addressed as security needs change and evolve.
  • Maximise investment in existing solutions – we consider an incremental approach that maximises investment already made wherever possible to reduce additional capital spend and leverage the cost-efficient technology in use today.
  • Manufacturer independence – Our services are manufacturer agnostic, with MPP having direct partnerships and relationships with all the major hardware vendors. Our relationships with these vendors allow us to provide you with the best pricing, service, and technology options.
  • Digitise paper-based workflow wherever possible – we take an incremental and benefits-led approach to identifying opportunities to digitise workflow and data that often sits outside of core business systems.
  • Understanding your environment and excellent service – We combine experience, automation tools, on-site support and advisory services to deliver excellent service often in challenging environments. We understand the challenges faced by our clients, including paper-based clinical areas with no downtimes, merger and acquisition procedures, and the need to protect and transform sensitive information to digital workflows.

Managed Print Services

Our Managed Print Services give you access to all the latest technology from leading manufacturers. By tailoring a unique Managed Document infrastructure for your business, we can cut costs, improve productivity and reduce environmental impact.

Going from an unstructured set of systems to a completely optimised output process, you will be more in control of your printing and the costs associated with it. We work with you to choose the right provider and services for your needs, with each aspect designed especially for you.

Once the systems have been established and put in place, we work with the service provider to give you complete support and advice.

Benefits of Managed Print Services:

  • Cut the cost of digital print by up to 40%
  • Improve visibility and control of your printing
  • Increase productivity and security
  • Reduce environmental footprint

Print Audit

When it comes to creating seamless cost-effective systems, a print audit is the ideal way to analyse current systems and identify how much it is currently costing. Research shows you will benefit from average savings of up to 40% by implementing a more robust structure in place and establishing a suitable printing strategy.

A print audit will put you in control of your printing output and help you:

  • Save money by identifying the most cost-effective and the most expensive hardware in your business
  • Increase security by putting protected, high-end systems in place
  • Lessen environmental impact by reducing the amount of electricity you use to run your printers and the amount of consumables used through inefficiency
  • Reduce overheads by creating limits, restricting the amount of colour you use and using the most efficient devices for specific jobs

Our print audit isn’t a one-off service. We work with you on an ongoing basis to monitor, manage and support your systems, so you can focus on your business.

Document Security

In any business, ensuring document security should be vital, especially with strong government rules and regulations, such as GDPR, coming into place all the time. By putting in robust, managed systems, you can help protect sensitive information and enforce security measures.

Not only do document security systems aid in protecting confidential company and client information, they also help ensure compliance with industry and governmental regulations. There are many ways MPP can help you create a more secure system, and we tailor each of them to your needs.

Information leakage is a big threat facing companies today. By inputting a system whereby users have to enter identification to authorise a document to be printed, you can be sure that confidential information won’t end up in the wrong hands.

The GDPR regulations that came into effect in May 2018 will impact almost every business. By ensuring your system is secure and up to date, you can be reassured that you will be compliant.

Electronic Document Management

We provide Electronic Document Management System (EDMS) solutions that enable you to scan, index and archive a variety of paper and documents and to access them quickly through an easy to use interface via a Web portal and / or mobile device.

London Office 

First Floor
65 Carter Lane

020 7488 4041

Sussex Office 

24 Glenmore Business Park
West Sussex
PO19 7BJ

01243 769035

Find out how seamless and cost effective reviewing your document infrastructure can be. Get in touch to arrange your initial consultation  

Book Consultation

© 2022 Managed Print Partners Ltd. All rights reserved
 Privacy Policy       Cookie Policy