Unraveling the Mystery: What is Managed Print Services?


In today’s fast-paced digital world, businesses are constantly seeking ways to streamline operations, improve efficiency, and reduce costs. One area often overlooked in this quest for operational excellence is print management. This is where managed print services come into play. But what exactly are managed print services? How can they benefit your business? Let’s delve deeper into these questions.

Understanding Managed Print Services

Managed Print Services (MPS) are services offered by external providers to optimize or manage a company’s document output. The main components provided are needs assessment, selective or general replacement of hardware, and the service, parts and supplies needed to operate the new and/or existing hardware (including existing third-party equipment if this is required). The provider also tracks how the printer, fax, copier and MFP fleet is being used, the problems, and the user’s satisfaction.

The Essence of Managed Print Solutions

Managed print solutions refer to a suite of services that help businesses manage and optimize their printed documents. These solutions encompass everything from monitoring paper usage to maintaining equipment to ensuring document security. They’re designed to save businesses time and money while improving productivity.

The primary goal of managed print solutions is to take the burden of managing print operations off your shoulders so you can focus on what you do best – running your business. With MPS, you no longer have to worry about ordering supplies, servicing equipment or tracking usage – it’s all taken care of for you.

Benefits of Managed Print Services

1. Cost Savings: One of the most significant benefits of MPS is cost savings. By optimizing your print environment, MPS can help reduce printing costs by up to 30%. This includes savings on paper, ink/toner, maintenance and even energy.

2. Enhanced Productivity: With MPS taking care of all your printing needs, your employees can focus on their core responsibilities. This not only improves productivity but also enhances job satisfaction.

3. Improved Sustainability: MPS can help your business become more environmentally friendly by reducing paper waste and energy consumption. Many MPS providers also offer recycling programs for used ink and toner cartridges.

4. Increased Security: Document security is a critical concern for businesses today. MPS can help enhance document security by implementing secure print release, user authentication and other advanced security measures.

Choosing the Right Managed Print Solutions Provider

Choosing the right managed print solutions provider is crucial to reaping the benefits of MPS. Here are a few things to consider when making your choice:

1. Expertise: Look for a provider with extensive experience in providing managed print solutions. They should be able to assess your current print environment, identify areas for improvement and implement a customized solution that meets your specific needs.

2. Comprehensive Services: The best MPS providers offer a comprehensive suite of services, including hardware and software solutions, maintenance and support, supply management, and even document workflow solutions.

3. Customer Service: Excellent customer service is key to a successful partnership with an MPS provider. They should be responsive to your needs, provide ongoing support and regularly review your print environment to ensure it remains optimized.


In conclusion, managed print services offer an effective way for businesses to streamline their print operations, reduce costs and improve productivity. By choosing the right managed print solutions provider, you can transform your print environment into a strategic asset that supports your business goals.

So if you’re tired of dealing with printer problems or frustrated by high printing costs, it might be time to consider managed print services. With the right partner at your side, you can turn printing from a hassle into a powerful tool for business success.